The digital era has changed the way we live and work. The traditional way of doing things is no longer the most effective. That’s why organizations need to use digital transformation tools to remain competitive in the marketplace and help them implement digitalization best practices.
If your business wants to succeed in today’s digital economy, then you need digital transformation tools in addition to the other types of DX. So don’t let your competitors get ahead of you; start using these innovative digital tools today and follow the latest digital transformation trends.
The benefits of transforming your organization into a digital enterprise can reshape how it operates and make it completely agile and innovative, but the road is not without challenges. You increase your chances of success by using these digitalization tools.
Digital tools provide us with a new way of communicating and collaborating with each other. They give us access to data that was previously unavailable to us. And they allow us to process information at a much faster rate than before.
However, if we don’t use these tools effectively, then we will be less efficient and effective in our work. In fact, we might even be replaced by someone better at using these digital tools than us!
In this article, we’ve gathered and evaluated the top 7 digital transformation tools that are available on the market today.
What are Digital Transformation Tools?
Digital transformation tools are software and technologies that help organizations streamline digitalize their business operations and processes with the ultimate goal of improving efficiency, optimizing digital interactions with customers and partners, and modernizing their business model. Examples include CRM, ERP, AI, automation, and analytics software.
These tools can help us achieve the kind of digital transformation in a perfect way once adopted correctly. However, we always need to look out for others to unlock its full potential.
Some of the important digital transformation tools are:
– Big Data Analytics
– Artificial Intelligence (AI)
– Machine Learning (ML)
Why Are Digitalization Tools Important?
Digitalization tools are getting more and more important in our lives. They offer a lot of benefits, but there are also some risks that come with them.
The benefits of digitalization tools can be summed up as follows: they provide a new way to communicate with people, they are easy to use, and they make life easier for everyone.
Digital Transformation tools are important because they can help with the following:
1- Communication and collaboration: Digital tools can help people communicate and collaborate better. Just think for a minute of how digitalization tools have eased the ability for us to communicate with other beloved ones through WhatsApp, Twitter, and even Facebook.
2- Data storage: These tools can store data more securely than traditional methods. By migrating to the cloud, organizations can help secure your information while allowing access to data anytime.
3- Productivity: These tools can make people more productive by helping shape the digital adoption strategy. Always follow the famous slogan, Work Smarter not Harder, and with these capabilities, organizations can automate repetitive tasks and free their employees for more intellectual projects.
4- Efficiency: A digital tool can make things more efficient. It is not about how much time you spend at work right? Or how much time it took to complete a task. It is about what is the optimum way of finalizing a project with the least cost and time being wasted.
If you are looking to get inspired during your DX journey, I strongly recommend checking this article which discusses most powerful digital transformation quotes.
What are the best digital transformation tools?
The top digital transformation tools cover all the related elements including communication tools, document management software, business process automation tools, CRM tools, HCM Platforms, project management tools, and KM tools.
Here are the top digital transformation tools are:
1- Communication Tools
Digital communication tools are technologies that are used to communicate with others. They can be divided into two types: synchronous and asynchronous.
Synchronous communication tools require the sender and receiver to be online at the same time. The most popular example of this is chat platforms like Slack, Microsoft Teams, Whatsapp, or Skype. These platforms allow for instant messaging, voice calls, and video calls between users. Asynchronous communication tools do not require both parties to be online at the same time but instead, send information asynchronously through emails or texts.
These digital tools have played a critical role, especially in the COVID-19 pandemic where we are all required to work from home. Without them, we would not be able to communicate with our colleagues and complete a shared task or project.
2- Document Management Software
Document digitization should be the first step in any digital transformation strategy. Businesses cannot become true digital workspaces unless they transition from paper documents to paperless offices. Document management or enterprise content management software is the best software to aid in digitization.
These tools’ capabilities can help reduce the time it takes to find information and documents, control document versions, and eliminate document loss.
They can be used to store, organize, and retrieve documents. It is important for every organization to have a DMS because it helps in the following ways:
-Helps in storing all the documents securely
-Organizes all the documents
-Retrieves documents when needed
3- Business Process Automation Tools
Choosing the right business process automation tools is critical for your company. Organizations are constantly looking for technology tools to help them drive their business operations efficiently in today’s digitalization race.
Business process automation tools are software programs that automate and streamline business processes. They can be used to increase efficiency, reduce costs, and improve customer service.
Over 80% of corporate leaders say they are accelerating work process automation and growing their usage of remote labor. The greatest method to accelerate intelligent automation is to select the right business process automation tools, which may assist produce faster outcomes with less coding skills.
Employees no longer have to complete their tasks manually. There are digitalization tools available that will automate data entry or any other repetitive task, freeing up your resources for more important tasks.
I strongly recommend reading this article which covers the top business process automation tools available in the market.
4- CRM Tools
Customer relationship management software is a type of software that helps businesses to manage and organize customer interactions. These interactions are usually in the form of emails, phone calls, online chats, and social media messages.
CRM tools are the backbone of many organizations’ digital transformation journeys. They help organizations to understand their customers better and make them more loyal. CRM tools also help in customer retention by providing customer-centric services and personalized offers.
Companies use these tools to create a 360-degree view of their customers. This includes all the interactions that a customer has with the company, such as phone calls, emails, chat messages, and social media posts. The data collected is then used for better customer service and product development for new customers.
The software helps companies in various ways as it helps them in marketing by providing detailed insights on what customers like or don’t like about their products, it helps them in sales by providing insights on which deals are likely to close soon and it also helps them in service
5- Electronic Signature Tools
An electronic signature tool is a software that provides the capability to electronically sign a document and verify it. This tool is mainly used by organizations for their digital transformation.
Some of the benefits of using an electronic signature tool are:
– It helps in reducing the time taken to process documents and contracts
– It helps in reducing paper consumption
– It helps in automating process and workflow management
– It helps in reducing human errors
A wet signature is becoming obsolete; the modern world requires faster methods to authorize documents and complete transactions. Consider how long it used to take to obtain a physical signature from a party, particularly if they were in different geolocation.
Here’s a complete guide covering the top electronic signature tools available in the market.
6- Project Management Tools
One of the most important digital transformation tools that should be adopted by all organizations is a digital PM tool.
Digital project management tools are the backbone of any digital transformation. They are the ones that help you manage your teams, generate reports, track your projects, and much more.
The main advantage of using these tools is that they help in bringing a sense of urgency to the whole process. For instance, if you have a client meeting coming up in two days and you need to create a presentation for it, then these tools will be there to remind you about it.
Here is an article covering the best PM tools available.
7- Knowledge Management Tools
Knowledge management tools are playing an important role in the digital transformation of organizations. They help them to store, organize, and share information in a more efficient way.
Knowledge management software help organization store and share knowledge with employees, partners, and customers. They are also helpful for employees who want to get access to the knowledge that they need quickly.
Here’s an article covering the top KM tools available.
What is digital transformation tool?
A digital transformation tool is a software that helps in transforming the business to the digital world. It can be used to automate tasks, automate processes, and improve customer experience. The main objective of this tool is to help businesses leverage technology for competitive advantage.