Every successful business owner knows that the most critical success factor is having an effective collaboration between employees. To achieve this, organizations need to make sure that they are implementing collaboration best practices to improve active engagement, brainstorming, and communicating.
Following the latest trends, implementing these guidelines, and clearly understand all the components of collaboration will help any organization to overcome the obstacles related to employees working together which will positively impact the overall business operations.
The top collaboration best practices are:
#1- Foster Open and Transparent Communication
Collaboration is a two ways street. The parties involved need to be able to actively listen and engage to comfortably express their thoughts, ideas, and concerns openly. The ability to be an active listener plays a crucial role in becoming a better communicator and ensures that all team members understand different perspectives.
Organizations that are serious about improving their internal communication should encourage honest and constructive feedback which will help colleagues to identify areas of improvements, share knowledge, and succeed together.
If poor communication is the root of all evil, the question is: how we can change and communicate more efficiently? The answer would be by fostering transparent communication channels such as regular team meetings and digital collaboration platforms to facilitate the ability to deliver a message.
#2- Establish Clear Goals and Objectives
One of the most critical collaboration best practices is establishing clear goals and objectives for the team to be aligned with. Having several employees coming from different cultures with totally different personalities perform their best need to be coupled with having a very clear business objective to motivate them and stick them together.
When a team knows exactly what the higher management expects as outcome, this will indirectly make them better communicate and help each other’s to perform the job needed. In contrary, when the objectives are vague, colleagues will lose their sense of ownership and feel their job is not important.
#3- Cultivate a Culture of Trust
Cultivating a culture of trust is a fundamental collaboration best practice for efficient teams. Think about trust as the glue that will hold team members together allowing them to rely on each other, take risks, and rest assured that no other team member is playing a dirty political game.
Brilliant leaders play a major role in building trust between team members by demonstrating integrity, honesty, and transparency in their actions. This will make colleagues know that their leadership want the best for them on the personal and professional level.
#4- Promote Diversity and Inclusion
With the remote work being a norm these days, organizations should make sure that their team members have different backgrounds, skills, and perspectives to improve innovation and the problem-solving methods within the team.
Having diversified employees working together can be tricky at first, but when they start to build trust and get to know each other, this will impact positively how they deliver projects on time and budget in the highest quality possible.
The psychological safety and sense of belonging that are fostered by inclusive collaboration allow team members to express themselves freely and question received wisdom. It facilitates the removal of obstacles, fosters empathy, and develops a respect and understanding-based culture.
#5- Set Clear Roles and Responsibilities
Even if you have the best talented and most skillful employees working together without clearly stating the role and responsibilities for each one, the outcome will be average and most of them will feel frustrated.
The best way to make a team work together is by clearly defining the role for each member and make sure that they are comfortable executing the tasks that will be delivered to them. In addition, it enables effective delegation and task management as they can assign tasks based on each member’s strengths and weaknesses.
By establishing clear roles, team members have a shared understanding of who is responsible for what, leading to smoother collaboration, better coordination, and ultimately, successful project outcomes.
#6- Enable Fast Access to Information
One of the most important collaboration best practices that most people forget about is the ability to allow employees to retrieve information as quickly as possible. To make employees working together more efficient, they should have direct access to information to enable faster and more informed business decision.
By implementing efficient information retrieval systems, such as well-organized shared drives, centralized document repositories, or knowledge management platforms, this reduces the time spent searching for information and increases the time available for collaboration and problem-solving. It also minimizes the risk of miscommunication or misunderstandings due to incomplete or outdated information.
#7- Embrace Technology
In this digital age, it is very imperative to facilitate the communication between team members by adopting the most suitable digital communication platforms that will enable having online and virtual team meetings from anywhere in the world.
The latest pandemic has accelerated the digital transformation route for a big number of organizations and the main problem that they faced during this disruption is the inability for their employees to work and coordinate while working from home.
By automating internal procedures, this will make the coordination between employees more efficient and clearly explains the route for each process.
As per this study, Augmented Reality (AR) and Virtual Reality (VR) in corporate training are predicted to total $2.8 billion by 2023.
#8- Create a Judgment-free Work Environment
Create an environment at work where individuals feel comfortable attempting new ideas and having them not work out as planned. Encourage a retrospective mindset when someone makes a mistake or a project they are working on doesn’t turn out as expected. A fantastic method to foster trust and collaboration with your team is to demonstrate that it’s acceptable to attempt new things and have them fail.
Everyone benefits from working in an environment where team members can share knowledge and develop together. Employees will learn from personal and professional growth while the business sees great outcomes.
#9- Encourage Outside of Work Socialization
Another collaboration best practices that I personally was found guilty of not implementing during the first years of my professional experience is spending time with my colleagues outside of work to get to know them on the personal side.
Building such a relationship where most of colleague can share personal stories and adventures with each other will make you want to also create a success story with them in the professional career.
#10- Celebrate Achievements
Recognizing and celebrating both individual and collective successes plays a vital role in fostering a positive and motivated team culture. When accomplishments are acknowledged, team members feel valued and appreciated, which, in turn, contributes to increased morale and job satisfaction.
Celebration serves as a reinforcement mechanism to encourage individuals to continue putting the maximum of their best efforts. Moreover, it reinforces the idea that the team’s collaborative work is making a tangible impact to help promote a sense of purpose and shared accomplishment.
#11- Provide Timely Feedback
Point 7 underscores the significance of providing timely feedback as a crucial element of effective collaboration. Regular and constructive feedback serves as a mechanism for improvement, helping team members understand their strengths and areas for growth. Timely feedback ensures that adjustments can be made promptly to prevent potential issues from escalating.
#12- Continuous Learning
Continuous learning not only allows individuals to adapt to changing circumstances but also empowers the team to innovate and remain competitive. By valuing and supporting continuous learning, a collaborative team ensures that its members are equipped with the latest information to help create a dynamic and forward-thinking atmosphere.
#13- Promote Active Listening
Active listening goes beyond simply hearing words; it involves fully understanding and empathizing with the perspectives and ideas expressed by team members. In a collaborative setting, where diverse viewpoints are invaluable, active listening ensures that each team member feels heard and respected.
By actively engaging in the communication process, individuals can clarify expectations, identify potential challenges, and foster a deeper understanding of the collective goals. This practice not only helps to build trust within the team but also enhances the quality of decision-making by incorporating a wide range of insights.
