Data extraction is the process of gathering data from various sources. It can be done manually, or it can be automated with software that extracts data from files, databases, or websites. In this guide, I ranked and reviewed the 10 top data extraction tools, along with my top 3 choices, so that you can pick the best one.
Data extraction tools are software programs that help people quickly and easily gather data from a variety of sources, such as websites or databases. These tools are designed to make it faster and easier to collect and analyze large amounts of information, and are commonly used in industries like business, finance, and healthcare.
The three methods to automatically collected data from documents are manual, semi-automated, and automated.
Manual is the most time-consuming method as it requires a human to manually extract the data from the source. Semi-automated relies on software to automate some of the processes while automated relies on software to extract all of the data without any human intervention.
There are many data extraction tools available on the market. Some of them are free while others have a paid plan.
Let’s get started reviewing the top data extraction tools.
Comparison of the Top Data Extraction Tools
Pro: $ 0.1 / page
|Cloud, Windows, and Mac|
|E-Commerce Scraper API||7-day||$99|
(35% off exclusive to our website)
|Cloud, Windows, and Mac|
|Mindee||Free version available||N/A||Cloud|
|Web Scrapper||Free version available||$50||Cloud|
|OctoParse||Free version available||$75||Cloud|
|ParseHub||Free version available||$189||Desktop|
|Mailparser||Free version available||$33.95||Cloud|
What Are The Top Data Extraction Tools?
The eight top data extraction tools are:
- E-commerce Scrapper API
- Web Scrapper
- Hevo Data
Nanonets is an intelligent data extraction tool that can extract unstructured data from virtually any source and send it to a preferred destination in a particular data/file format. Nanonets leverages AI & ML capabilities to help users automate time and resource intensive manual workflows.
With Nanonets, you can extract information from documents, emails or web pages etc. and process it into structured data fit for accounting software, ERPs, CRMs or other business applications.
Nanonets can also be used to create a completely automated information extraction pipeline; right from data capture from multiple sources (email, cloud storage, web pages, database etc.) to data transformation and integrations with downstream systems.
Top firms that employ Nanonets include P&G, Deloitte, EY, TOYOTA, and many others. They provide a free edition for beginners (process 100 pages) as well as a 7-day free trial.
Popular use cases include invoice processing, AP automation, email parsing, extraction into ERPs, and much more.
- Document OCR collect information from any document type
- Email parser from incoming emails
- Web scraper from any website or web page
- Workflow management
- Easy-to-use interface
- Excellent customer service/support
- High accuracy extraction rate
- Comprehensible technical documentation
- Integration available through APIs
It comes with 3 editions
- Starter: FREE version
- Pro: $ 0.1 / page
- Enterprise: You need to contact sales
Oxylabs’ E-Commerce Scraper API is designed to collect real-time localized data and search information from most e-commerce websites at scale. E-Commerce Scraper API perfectly fits business use cases such as price monitoring, product catalog mapping, and competitor analysis. It is best for large-scale web scraping operations.
- Extract rich and easy-to-read public data from leading e-commerce marketplaces;
- Bypass geo-restrictions effortlessly with noticeably fewer CAPTCHAs or IP blocks;
- Get a maintenance-free scraping infrastructure that is ready to use straight away.
- Patented Proxy Rotator for block management
- Auto-retry system for failed scraping attempts
- Structured ready-to-use data in JSON format
- Country or postal code geo-targeting
- ML-based Adaptive Parser
- Recurring jobs scheduling
- Delivery location set up
- 102M+ proxy pool.
GET 35% discount exclusively for our website:
Oxylabs offers 5 different pricing models
- Free: 5K pages, 5 results / s
- Starter Plan: $99 / month – 33K pages, 15 results / s
- Business Plan: $399 / month – 200K pages, 50 results / s
- Corporate Plan: $999 / month – 666K pages, 100 results / s
- Enterprise Plan: custom price – 10M+ pages, unlimited results
Import.io is a data extraction tool that can be used to scrape data from websites. It is a simple and easy-to-use tool that can be used by anyone, regardless of their technical skills. The extracted data can be exported to CSV or Excel format.
Import.io enables users to extract web pages and turn their related information into structured data. It can also do it from a variety of sources, including social media, websites, and databases. Import.io is a valuable tool for businesses and individuals who need to gather data from the web.
Whatever web data you need, from whatever many sites, supplied at the frequency and format you require, Import.io may be the strategic partner that drives your success.
Import.io offers a free trial so that you can try it out before you purchase it and can be used for a variety of purposes, including price tracking, investment research, machine learning, data-driven marketing, and more.
- Email Extraction
- Web info extraction
- Document extraction
- Pricing extraction
- IP address extraction
Their website contains no pricing information.
Mindee is a data extraction platform that specializes in automating workflows through data recognition using advanced computer vision and machine learning. With Mindee, developers can standardize their document processing layer, thereby enabling businesses to solve document-based use cases efficiently and accurately.
It offers pre-trained data models for common documents like invoices, receipts, and passports, as well as the capability to build custom document parsing APIs. This makes it a versatile solution for a wide range of industries, including finance, healthcare, and logistics.
Mindee can serve as the backbone of an automated document processing pipeline, from data capture from various sources like emails, cloud storage, and databases, to data transformation and integration with downstream systems.
Top companies that utilize Mindee’s capabilities include leading firms in the fintech, healthcare, and logistics sectors. They offer a free trial to get started and have various pricing plans to suit different business needs.
- Extract data from a wide range of document types
- Invoice and receipt processing
- Extraction for financial documents
- Automated ID and passport verification
- Custom API Builder
- Comprehensive Technical Documentation
- Detailed guides and API references API Integrations
- Easily integrate with existing systems and workflows
To be discussed with the company.
5- Web Scraper
Web Scraper is an automated data extraction tool that enables you to scrape data from websites and store it in a format of your choice. It is a simple and easy-to-use tool that can be used by anyone with basic web scraping knowledge. Web Scraper is the perfect tool for extracting data from dynamic and AJAX-heavy websites.
This one of the best data extraction tools doesn’t require advanced skills and provides an easy-to-use interface which makes it a great option. In addition, they offer their capabilities using a cloud-based solution or an extension that can be installed on your Google Chrome browser.
Collected data can be exported into a variety of formats including CSV, XLSX, and JSON formats and to Dropbox, Google Sheets, or Amazon S3.
The Chrome or Firefox extensions are free to use.
- Automated extraction
- Data parser and automation
- Web notification when a job is finished
This data extraction tool comes with 5 different pricing models
- Free: Browser Extension
- Project: $50 / month
- Professional: $100 / month
- Business: $200 / month
- Scale: $300 / month starting
Hevo Data is a simple (no-code) tool for loading data from any data source, including databases, SaaS applications, Cloud Storage, SDKs, and Streaming Services, and it streamlines the ETL process.
it is a cloud-based automated information extraction software that helps organizations to collect, cleanse, and prepare data for analysis. It offers a simple, cost-effective way to get started with data analytics and improve decision-making. It is easy to use and offers a wide range of features to help organizations get the most out of their data.
They provide several integration connectors for the most popular systems, including MySQL, SQL Server, MySQL Amazon Aurora, PostgreSQL, MongoDB, and Oracle.
It is one of the best data extraction tools that comes with 3 different plans including a 14-day free trial.
- Works on your existing warehouse
- Continuous or scheduled sync
- Hassle-free data flows
- Automated Data-type conversion
- Smart error handling
Hive Data comes with 3 different plans.
- Starter: $249 /month
- Business: You need to contact them
DocParser is a document extraction software that enables users to convert PDFs and other documents into different formats. With DocParser, you can easily extract data from PDFs and other documents into Excel, CSV, or JSON format. It also allows you to connect your documents to your database, making it easy to manage and analyze your data.
This automated data extraction tool is a robust cloud-based application for gathering data from any business document, including invoices, purchase orders, and bank statements.
The exported data is available in Excel, CSV, JSON, and XML formats. They also offer numerous connectors with well-known systems including Google Sheets, Salesforce, Zappier, Microsoft Power Automate, and others.
This document extraction software provides a free trial to test it.
- Smart layout parsing presets
- Extract tabular data
- Powerful custom parsing rules
- OCR support for scanned documents
- Barcode and QR-Code detection
They offer 4 different pricing models:
- Starter: $32.50 / month (best for individuals)
- Professional: $61.50 / month (best for individuals)
- Business: $133 / month (best for businesses)
- Enterprise: You need to contact them
Octoparse is a powerful data extraction tool that can easily retrieve data from any website. It can handle complex websites and can extract data from multiple pages. Octoparse is easy to use and can be used by anyone, even those with no programming experience.
It is an incredible data extraction software with exceptional capabilities, particularly for research work, and the price is reasonable. They use an automatic IP rotation to prevent the websites you are collecting your data from to block you.
The automatic schedule allows you to easily allow the tool to gather data on a specified schedule and download it as CSV, Excel, API, or save it into your database.
They offer a free plan with up to 10.000 records per export.
- Schedule scraping
- IP rotation
- Multiple output formats
- API access
They offer 4 different pricing models
- Free: up to 10.000 records per export. No credit card required
- Standard Plan: $75 / month
- Professional Plan: $209 / month
- Enterprise: You need to contact them
9- Parsehub top Data Extraction Tools
ParseHub is a powerful web scraping tool that can be used to extract information from websites. It has a simple point-and-click interface that makes it easy to use, even for those who are not familiar with web scraping. ParseHub can be used to scrape data from websites that are difficult to scrape, such as those that require login or are behind a paywall.
It is a desktop application that must be downloaded and installed before you can use it. All you have to do is launch the app, enter the website address, and wait for the results. When the findings are ready, you can download them in your preferred format, such as Excel, CSV, or JSON.
They offer a free edition, making it a good choice for personal use. In addition, they also provide an IP rotation mechanism to prevent you from getting blocked.
- IP rotation
- Scheduled collection
- API & Web-hooks
- Get data behind a log-in
This data extraction tool offers 4 different pricing models including:
- Standard: $189 / month
- Professional: $599 / month
- ParseHub Plus: You need to contact them
Mailparser is a powerful email parsing tool that enables you to extract data from emails. With Mailparser, you can parse emails from any source, including your inbox, Gmail, Outlook, and more. Mailparser also allows you to parse attachments, such as PDFs and images.
Through Zapier, they provide more than 1,500 integrations with your favorite applications. Extract and transmit data from reoccurring emails automatically to the apps you already use and enjoy.
It comes with a free version of 30 emails/month to get you started.
- Extensive integration list
- Supports all major email providers
- Scheduled parsing
- Export data in a few clicks to your favorite apps
Mailparser comes with 5 different pricing models including
- Free: 30 Emails/month
- Professional: $33.95/month
- Business: $83.95/month
- Premium: $294.95/month
- Enterprise: You need to contact them
Which tool is used for data extraction?
There are several tools that can be used to including:
1- Web scraping tools
These are powerful tools for automatically extracting data from any website without the need for human intervention. Some of these technologies can also automatically classify data based on your preferences.
2- Text extraction tools
These tools include those that can retrieve data from digital documents like PDFs. They are capable of automating data categorization and classification.
3- API tools
These tools can work on any website by using web requests. They might be useful if you wish to track the price of gold or any other product online and update your systems.
4- Data mining tools
You can use these tools to work on huge datasets and databases.