10 Top Data Extraction Tools for 2023 (FREE and PAID)

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Written By Haisam Abdel Malak

About: Haissam is a digital software product manager with 15 years of expertise in developing enterprise content management solutions. His core capabilities encompass digital transformation, document management, records management, business process automation, and collaboration.

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Data extraction is the process of gathering data from various sources. It can be done manually, or it can be automated with software that extracts data from files, databases, or websites. In this guide, I ranked and reviewed the 10 top data extraction tools, along with my top 3 choices, so that you can pick the best one.

The top data extraction tools are Nanonets, E-Commerce Scraper API, Import.io, Mindee, Web scrapper, Hive Data, DocParser, Octoparse, ParseHub, and Mailparser.

Data extraction tools are software programs that help people quickly and easily gather data from a variety of sources, such as websites or databases. These tools are designed to make it faster and easier to collect and analyze large amounts of information, and are commonly used in industries like business, finance, and healthcare.

The three methods to automatically collected data from documents are manual, semi-automated, and automated.

Manual is the most time-consuming method as it requires a human to manually extract the data from the source. Semi-automated relies on software to automate some of the processes while automated relies on software to extract all of the data without any human intervention.

There are many data extraction tools available on the market. Some of them are free while others have a paid plan.

Let’s get started reviewing the top data extraction tools.

Comparison of the Top Data Extraction Tools

Free TrialPriceDeployment
Nanonets14-dayFREE version
Pro:  $ 0.1 / page
Cloud, Windows, and Mac
E-Commerce Scraper API7-day$99
(35% off exclusive to our website)
Cloud, Windows, and Mac
MindeeFree version availableN/ACloud
Web ScrapperFree version available$50Cloud
Hevo Data14-day$249Cloud
DocParser100 credits$32.50Cloud
OctoParseFree version available$75Cloud
ParseHubFree version available$189Desktop
MailparserFree version available$33.95Cloud
This table compares the top data extraction tools

What Are The Top Data Extraction Tools?

The eight top data extraction tools are:

1- Nanonets

nanonets data extraction tool

Nanonets is an intelligent data extraction tool that can extract unstructured data from virtually any source and send it to a preferred destination in a particular data/file format. Nanonets leverages AI & ML capabilities to help users automate time and resource intensive manual workflows.

With Nanonets, you can extract information from documents, emails or web pages etc. and process it into structured data fit for accounting software, ERPs, CRMs or other business applications. 

Nanonets can also be used to create a completely automated information extraction pipeline; right from data capture from multiple sources (email, cloud storage, web pages, database etc.) to data transformation and integrations with downstream systems.

Top firms that employ Nanonets include P&G, Deloitte, EY, TOYOTA, and many others. They provide a free edition for beginners (process 100 pages) as well as a 7-day free trial.

Popular use cases include invoice processing, AP automation, email parsing, extraction into ERPs, and much more.

Key Features:

  • Document OCR collect information from any document type
  • Email parser from incoming emails
  • Web scraper from any website or web page
  • Workflow management
  • Easy-to-use interface
  • Excellent customer service/support
  • High accuracy extraction rate
  • Comprehensible technical documentation
  • Integration available through APIs


It comes with 3 editions

  • Starter: FREE version
  • Pro:  $ 0.1 / page
  • Enterprise: You need to contact sales

2- E-Commerce Scraper API

OxyLabs - scrapper API

Oxylabs’ E-Commerce Scraper API is designed to collect real-time localized data and search information from most e-commerce websites at scale. E-Commerce Scraper API perfectly fits business use cases such as price monitoring, product catalog mapping, and competitor analysis. It is best for large-scale web scraping operations.

  • Extract rich and easy-to-read public data from leading e-commerce marketplaces;
  • Bypass geo-restrictions effortlessly with noticeably fewer CAPTCHAs or IP blocks;
  • Get a maintenance-free scraping infrastructure that is ready to use straight away.

Key Features

  • Patented Proxy Rotator for block management
  • Auto-retry system for failed scraping attempts
  • Structured ready-to-use data in JSON format
  • Country or postal code geo-targeting
  • ML-based Adaptive Parser
  • JavaScript rendering
  • Recurring jobs scheduling
  • Delivery location set up
  • 102M+ proxy pool.

GET 35% discount exclusively for our website:


Oxylabs offers 5 different pricing models

  • Free: 5K pages, 5 results / s
  • Starter Plan: $99 / month – 33K pages, 15 results / s
  • Business Plan: $399 / month – 200K pages, 50 results / s
  • Corporate Plan: $999 / month – 666K pages, 100 results / s
  • Enterprise Plan: custom price – 10M+ pages, unlimited results

3- Import.io

Import.io is a data extraction tool that can be used to scrape data from websites. It is a simple and easy-to-use tool that can be used by anyone, regardless of their technical skills. The extracted data can be exported to CSV or Excel format.

Import.io enables users to extract web pages and turn their related information into structured data. It can also do it from a variety of sources, including social media, websites, and databases. Import.io is a valuable tool for businesses and individuals who need to gather data from the web.

Whatever web data you need, from whatever many sites, supplied at the frequency and format you require, Import.io may be the strategic partner that drives your success.

Import.io offers a free trial so that you can try it out before you purchase it and can be used for a variety of purposes, including price tracking, investment research, machine learning, data-driven marketing, and more.

Key Features:

  • Email Extraction
  • Web info extraction
  • Document extraction
  • Pricing extraction
  • IP address extraction


Their website contains no pricing information.

import.io data extraction tool
import.io data extraction tool

4- Mindee

Mindee - Data extraction platform

Mindee is a data extraction platform that specializes in automating workflows through data recognition using advanced computer vision and machine learning. With Mindee, developers can standardize their document processing layer, thereby enabling businesses to solve document-based use cases efficiently and accurately.

It offers pre-trained data models for common documents like invoices, receipts, and passports, as well as the capability to build custom document parsing APIs. This makes it a versatile solution for a wide range of industries, including finance, healthcare, and logistics.

Mindee can serve as the backbone of an automated document processing pipeline, from data capture from various sources like emails, cloud storage, and databases, to data transformation and integration with downstream systems.

Top companies that utilize Mindee’s capabilities include leading firms in the fintech, healthcare, and logistics sectors. They offer a free trial to get started and have various pricing plans to suit different business needs.

Key Features:

  • Extract data from a wide range of document types
  • Invoice and receipt processing
  • Extraction for financial documents
  • Automated ID and passport verification
  • Custom API Builder
  • Comprehensive Technical Documentation
  • Detailed guides and API references API Integrations
  • Easily integrate with existing systems and workflows


To be discussed with the company.

5- Web Scraper

Web Scraper is an automated data extraction tool that enables you to scrape data from websites and store it in a format of your choice. It is a simple and easy-to-use tool that can be used by anyone with basic web scraping knowledge. Web Scraper is the perfect tool for extracting data from dynamic and AJAX-heavy websites.

This one of the best data extraction tools doesn’t require advanced skills and provides an easy-to-use interface which makes it a great option. In addition, they offer their capabilities using a cloud-based solution or an extension that can be installed on your Google Chrome browser.

Collected data can be exported into a variety of formats including CSV, XLSX, and JSON formats and to Dropbox, Google Sheets, or Amazon S3.

The Chrome or Firefox extensions are free to use.

Key Features:

  • Automated extraction
  • API
  • Data parser and automation
  • Web notification when a job is finished


This data extraction tool comes with 5 different pricing models

  • Free: Browser Extension
  • Project: $50 / month
  • Professional: $100 / month
  • Business: $200 / month
  • Scale: $300 / month starting

Web scrapper pricing model
Web scrapper pricing model

6- Hevo Data

Hevo Data is a simple (no-code) tool for loading data from any data source, including databases, SaaS applications, Cloud Storage, SDKs, and Streaming Services, and it streamlines the ETL process.

it is a cloud-based automated information extraction software that helps organizations to collect, cleanse, and prepare data for analysis. It offers a simple, cost-effective way to get started with data analytics and improve decision-making. It is easy to use and offers a wide range of features to help organizations get the most out of their data.

They provide several integration connectors for the most popular systems, including MySQL, SQL Server, MySQL Amazon Aurora, PostgreSQL, MongoDB, and Oracle.

It is one of the best data extraction tools that comes with 3 different plans including a 14-day free trial.

Key Features:

  • Works on your existing warehouse
  • Continuous or scheduled sync
  • Hassle-free data flows
  • Automated Data-type conversion
  • Smart error handling


Hive Data comes with 3 different plans.

  • Free:
  • Starter: $249 /month
  • Business: You need to contact them

Hive Data pricing Model
Hive Data pricing Model

7- DocParser

DocParser is a document extraction software that enables users to convert PDFs and other documents into different formats. With DocParser, you can easily extract data from PDFs and other documents into Excel, CSV, or JSON format. It also allows you to connect your documents to your database, making it easy to manage and analyze your data.

This automated data extraction tool is a robust cloud-based application for gathering data from any business document, including invoices, purchase orders, and bank statements.

The exported data is available in Excel, CSV, JSON, and XML formats. They also offer numerous connectors with well-known systems including Google Sheets, Salesforce, Zappier, Microsoft Power Automate, and others.

This document extraction software provides a free trial to test it.

Key Features:

  • Smart layout parsing presets
  • Extract tabular data
  • Powerful custom parsing rules
  • OCR support for scanned documents
  • Barcode and QR-Code detection


They offer 4 different pricing models:

  • Starter: $32.50 / month (best for individuals)
  • Professional: $61.50 / month (best for individuals)
  • Business: $133 / month (best for businesses)
  • Enterprise: You need to contact them

DocParser pricing model
DocParser pricing model

8- Octoparse

Octoparse is a powerful data extraction tool that can easily retrieve data from any website. It can handle complex websites and can extract data from multiple pages. Octoparse is easy to use and can be used by anyone, even those with no programming experience.

It is an incredible data extraction software with exceptional capabilities, particularly for research work, and the price is reasonable. They use an automatic IP rotation to prevent the websites you are collecting your data from to block you.

The automatic schedule allows you to easily allow the tool to gather data on a specified schedule and download it as CSV, Excel, API, or save it into your database.

They offer a free plan with up to 10.000 records per export.

Key Features:

  • Schedule scraping
  • IP rotation
  • Multiple output formats
  • API access


They offer 4 different pricing models

  • Free: up to 10.000 records per export. No credit card required
  • Standard Plan: $75 / month
  • Professional Plan: $209 / month
  • Enterprise: You need to contact them

Octoparse pricing model
Octoparse pricing model

9- Parsehub top Data Extraction Tools

ParseHub is a powerful web scraping tool that can be used to extract information from websites. It has a simple point-and-click interface that makes it easy to use, even for those who are not familiar with web scraping. ParseHub can be used to scrape data from websites that are difficult to scrape, such as those that require login or are behind a paywall.

It is a desktop application that must be downloaded and installed before you can use it. All you have to do is launch the app, enter the website address, and wait for the results. When the findings are ready, you can download them in your preferred format, such as Excel, CSV, or JSON.

They offer a free edition, making it a good choice for personal use. In addition, they also provide an IP rotation mechanism to prevent you from getting blocked.

Key Features:

  • IP rotation
  • Scheduled collection
  • API & Web-hooks
  • Get data behind a log-in


This data extraction tool offers 4 different pricing models including:

  • Free:
  • Standard: $189 / month
  • Professional: $599 / month
  • ParseHub Plus: You need to contact them

ParseHub pricing model
ParseHub pricing model

10- Mailparser

Mailparser is a powerful email parsing tool that enables you to extract data from emails. With Mailparser, you can parse emails from any source, including your inbox, Gmail, Outlook, and more. Mailparser also allows you to parse attachments, such as PDFs and images.

Through Zapier, they provide more than 1,500 integrations with your favorite applications. Extract and transmit data from reoccurring emails automatically to the apps you already use and enjoy.

It comes with a free version of 30 emails/month to get you started.

Key Features:

  • Extensive integration list
  • Supports all major email providers
  • Scheduled parsing
  • Export data in a few clicks to your favorite apps


Mailparser comes with 5 different pricing models including

  • Free: 30 Emails/month
  • Professional: $33.95/month
  • Business: $83.95/month
  • Premium: $294.95/month
  • Enterprise: You need to contact them
Mailparser pricing model
Mailparser pricing model

Which tool is used for data extraction?

There are several tools that can be used to including:

1- Web scraping tools

These are powerful tools for automatically extracting data from any website without the need for human intervention. Some of these technologies can also automatically classify data based on your preferences.

2- Text extraction tools

These tools include those that can retrieve data from digital documents like PDFs. They are capable of automating data categorization and classification.

3- API tools

These tools can work on any website by using web requests. They might be useful if you wish to track the price of gold or any other product online and update your systems.

4- Data mining tools

You can use these tools to work on huge datasets and databases.

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