A lack of a data management strategy is one of the most damaging risks to your business. More than half of business data is unstructured, leaving it vulnerable to security breaches and disaster events. At the same time, IT teams struggle with expensive resources, inadequate tools, and a lack of skilled personnel. Cloud data management is here to solve that problem!
Cloud data management is the process of storing and managing data in the cloud. It’s an alternative to traditional method where organizations store their own servers and data. It offers a lot of benefits, such as being able to access information from any device and not having to install any software.
With cloud data management, you can store your data in the cloud and access it from anywhere. With multiple levels of security and encryption, it keeps your personal information and business secrets safe.
Migrating to the cloud has many benefits that will help organizations reduce costs, free resources, and allow data accessibility anytime and anywhere.
The main benefit of CDM is its convenience since it allows businesses to store their information without having to invest in expensive hardware, software or infrastructure.
48 percent of businesses choosing to store their classified and most important data on the cloud; this includes both encrypted and “regular” datasource: cloudwards.net
What are seven benefits of cloud data management?
The move to a public cloud data management can be a significant undertaking for any organization, but in many ways, it will provide a number of benefits which may not have been considered.
The seven benefits of cloud data management are:
1- Data Backup
Cloud storage has a backup system that allows you to keep your data safe in case anything happens to the device it is stored on.
When you use a cloud data management service, backing up your business data is done automatically by the provider thus freeing your IT team from tedious tasks and reducing costs on storage devices.
One of the most important benefits of cloud data management is that your organization doesn’t need to worry about the medium used for backup. Whenever newer technologies for backing up data is available, your provider will make sure that you are using it.
2- Data Security
In a world when all devices are online and vulnerable to theft from both insiders and outsiders, security has become one of the top worries for enterprises.
Moving to the cloud can help improve data security. This is because when data is stored on a cloud server, it is encrypted and stored in multiple locations. As a result, if one of these locations gets attacked or compromised, the data will still be safe.
It also helps with compliance requirements like GDPR and HIPAA. It does this by providing an audit trail for all of your digital activities and ensuring that your customers’ data is protected at all times.
You can access all the information you need without any limitations when using cloud storage, so you don’t have to worry about not having enough space for new files or updates anymore.
4- Data Sharing
You can share your information with others without having to worry about security risks because everything will be encrypted in the cloud and only those who are allowed will be able to access the information.
5- Data Progression
You’ll be able to take advantage of all the new functions that come out with time so you don’t have to worry about your information becoming outdated and no longer useful.
With cloud data management, it’s easy to access your files anywhere as long as you have an internet connection, so there’s always access to them.
This is crucial for businesses, especially in the wake of the COVID 19 outbreak, when several discovered the hard way that they couldn’t function without access to their data while working from home.
It’s easy to back up your data and keep it safe in case something happens to your device, or you don’t have access to the cloud anymore because you can store them on a USB, external hard drive, or even an old computer.
What are the challenges of cloud data management?
There are many challenges that come with cloud data management.
1- Migrating to a new cloud provider
The first challenge is the difficulty of migrating to a new cloud provider if you are dissatisfied with your current one. This can be difficult because there are often strict contractual obligations in place between the company and their current provider that make it difficult for them to switch providers without penalties.
2- Lack of control
Another challenge is the lack of control over who has access to your data and how they use it. Data breaches have become a common occurrence in recent years, and there’s no way for companies to protect themselves against these types of attacks if their data is residing in the cloud.
3- Data integration
Integrating different types of data from multiple sources can also be challenging when using cloud storage. It requires an efficient way for keeping track of all this information and how it relates to each other in order for it to be manageable.
It can be difficult to make sure that your company is compliant with all regulations when you store all your data in the cloud because you do not have control over how it is stored or who has access to it in different countries and regions around
There are a lot of privacy concerns with cloud data management as well because it can be difficult to keep track of who has access to your company’s sensitive information and what they are doing with it.
Cloud Data Management Best Practices
To get the most out of CDM and enjoy most of the benefits already discussed in this article, there are some best practices to implement for data management in the cloud.
1- Choosing a reputable provider
One of the most important best practices for cloud data management is to choose a reputable provider that will make sure that your data is available all the time, secure, and properly managed.
It is crucial to properly arrange this stage, which is one of the most crucial. When it comes to privacy, cost, and scalability, you don’t want to start with one supplier and subsequently switch to another because they don’t work for your business.
2- Ensuring you have set up proper backups
Most trustworthy companies have a strategy for automatically backing up their data. Simply give them your chosen timetable and decide how long they should have to retrieve your data in the event of an emergency.
3- Ensure that documents and data are encrypted
Data encryption is the process of converting data into a form that cannot be read or used without the code needed to decrypt it. The encryption process should take place before sensitive information is stored, sent or received so it’s protected from unauthorized access.
4- Maintain an accurate inventory of all data stored in the cloud
The main purpose of an inventory is to maintain a list of all company assets either in storage or in use. This includes a complete list of data stored on the cloud, data stored on desktop and laptop computers, as well as all documents and images in paper form.
Differences between cloud data management and data management
There are two main types of data management: cloud data management and traditional data management.
Cloud data management is a service that is provided by an external company, while traditional data management is performed by an internal company. Cloud databases can be accessed anywhere and anytime, which makes it ideal for teams who need to work on projects simultaneously.